What are Minutes of Meeting (MoM)?
Are MoM Important? How to Write MoM?
Meetings are a staple in the business world. They’re where ideas are shared, decisions are made, and plans are set into motion. But how do we ensure that the important points from these meetings aren’t lost? That’s where Minutes of Meeting (MoM) come in. Let’s break down what MoM are, why they’re crucial, and how you can write them effectively.
What are Minutes of Meeting (MoM)?
Minutes of Meeting, or MoM, are a written summary of what happened during a meeting. Think of them as the official record that captures the key points, decisions, and next steps. They’re not about writing down everything verbatim but about highlighting the essential elements that everyone needs to remember and act on.
Are MoM Important?
Absolutely. Here’s why:
- Reference Point: MoM serve as a reliable reference for what was discussed and decided in past meetings. If someone missed the meeting or needs a refresher, they can look at the MoM.
- Accountability: They outline who is responsible for what and when tasks need to be completed. This helps keep everyone accountable.
- Continuity: MoM help maintain continuity between meetings, ensuring ongoing projects and initiatives stay on track.
- Transparency: They promote transparency within the team and organization by clearly communicating decisions and action items.
- Legal Record: In some situations, MoM can serve as a legal record of what was decided and agreed upon.
How to Write MoM?
Writing effective MoM is more than just taking notes. Here’s how you can do it well:
1. Before the Meeting
- Get the Agenda: Have a copy of the meeting agenda. This helps you follow along and know what to expect.
- Know the Attendees: Make a note of who’s attending the meeting so you can accurately record who said what.
2. During the Meeting
- Take Attendance: Record the names of all attendees and note any absentees.
- Focus on Key Points: Capture the main discussion points, decisions made, and actions to be taken. You don’t need to write everything down—just the important stuff.
- Decisions and Actions: Clearly document decisions and assigned action items, including who’s responsible and the deadlines.
- Be Clear and Concise: Write in a way that’s easy to understand. Use bullet points for clarity.
3. After the Meeting
- Review and Edit: Go over your notes and clean them up. Make sure everything is accurate and easy to follow.
- Share Promptly: Distribute the Minutes of Meeting (MoM) to all attendees and relevant stakeholders soon after the meeting. This ensures everyone is on the same page and can start working on their tasks.
Leveraging Technology with narad.io
Using digital tools can make managing MoM easier and more efficient. Here’s how you can add and manage MoM using narad.io:
1. Accessing the MoM Dashboard:
- You can access the MoM dashboard directly from your home screen or from under the Tools section in the navigation bar.
2. Adding a New MoM:
- Once in the dashboard, click on Add.
- Enter the Meeting Title and Date.
- Select the Attendees and Absentees (people who were supposed to be in the meeting but couldn’t join).
- Enter Guest Emails for people who are not part of your organization but attended the meeting and you wish to email them the MoM.
- Enter Points Discussed and Action Items (tasks assigned to attendees during the meeting).
3. Adding Tasks:
- Enter the Task Name, Due Date, Priority, Status, Assignees, and a Description if needed.
- You can add more tasks by clicking on Add Task.
4. Saving or Publishing the MoM:
- You can Save the MoM as a Draft to review and edit it later.
- You can Publish the MoM right away. Once published, an email of the MoM will be sent to all attendees.
5. Managing MoM:
- View: Click on View to see the MoM details.
- Edit: Click on Edit to make changes or update the status of the tasks assigned.
- Delete: You can also delete the MoM if needed.
6. Filtering MoMs by Date:
If your company has many MoMs and you wish to find a specific one from a certain date, simply click on the Date Filter and select the desired date range.
Conclusion
Minutes of Meeting are essential for effective communication and management in any organization. They provide a clear record of discussions, decisions, and actions, ensuring everyone knows what needs to be done and by when. By preparing well, focusing on key points during the meeting, and using technology to streamline the process, you can create MoM that truly benefit your team.
With tools like narad.io, managing your MoM becomes a seamless process, helping your team stay organized and informed. So next time you’re in a meeting, remember the value of MoM and how they can drive your projects forward.